AMVETS POST #13 BY-LAWS

ARTICLE I - NAME

This post existing under these by-laws shall be known as AMVETS Post #13 Baker-Mathis-Pies, Department of Indiana.
The objects of this post are as set forth in the constitution.

ARTICLE II - MANAGEMENT

The government and management of the post is entrusted to an executive committee of twelve members, to be known as the executive board.
The executive board consisting of six members, except for the two (2) executive board members elected to a two (2) year term, alternately in addition to the Commander, last Past Commander, 1st Vice Commander, 2nd Vice Commander, and the Finance Officer, of the post and together with the other officers of this post shall be elected annually and take office at the next meeting following installation of officers. All elections shall be by secret ballot and the candidate receiving the highest number of votes shall be elected to the respective office or offices for which they are candidates. They shall serve for a period of one (1) year until their successors are elected and installed.
The ballot box for the purpose of electing officers shall be open during the regular business hours of the club, for (1) week prior to the meeting at which elections shall be held, and shall close at 7:00 pm that evening.
The resignation of a post officer or executive board member shall happen in one (1) of three (3) ways: (a) written notice presented to the Commander (b) verbal resignation to the members in a regular meeting or (c) the absence from an elected office or position for three (3) consecutive meetings without prior notification.

ARTICLE III - POST EXECUTIVE BOARD

The post executive board shall meet for organization and such other business as may come before it at the call of the post Commander within ten (10) days after the installation of officers. Thereafter the post executive board shall meet at least once a month and as often as said post Commander may deem necessary. The post Commander shall call a meeting of the post executive board upon joint written request of three (3) or more members of said post committee. Five (5) members of the board shall constitute a quorum thereof.
The post executive board shall have the following duties and powers :

(a) to hire such employees as in their opinion, may be necessary and required to operate the canteen.
(b) a member appointed by the commander with the approval of the executive board shall be in charge of all the property belonging to the post, including machinery, chairs, tables, and uniforms etc. Said property may not be loaned out to any individual, or organization without his/her prior consent.
(c) it shall generally have charge of and be responsible for the management of the affairs of the post.
(d) it shall have the power of authority to incur indebtedness up to and including $500.00 without the consent of the members at a regular meeting for an emergency.
(e) it shall make an a monthly report to the membership at a regular meeting to be approved by the general membership.

ARTICLE IV - DUTIES OF THE POST COMMANDER

It shall be the duty of the post Commander to preside over all meetings of the post and to have general supervision over the business and affairs of the post, and such officer shall be the chief executive officer of the post. He/she shall make a monthly report covering the business of the post for the year and recommendations for the coming year, which shall be read at the annual meeting and copy thereof immediately forwarded to the department adjutant. He/she shall perform such duties as directed by the post. The post Commander shall appoint any unfilled or resigned offices by approval of the executive board or the regular membership for the balance of the term
He/she shall countersign all checks disbursing the funds of the post.

DUTIES OF THE 1ST VICE COMMANDER

The 1st Vice Commander shall assume and discharge the duties of the office of Commander in the absence or disability of or when called upon by the post Commander. He/she shall perform such other duties as directed by the post.

DUTIES OF THE 2ND VICE COMMANDER

Same as the Commander and 1st Vice Commander in their absence or the disability of either and to include being the chairman of the building and grounds committee.

DUTIES OF POST ADJUTANT

The Adjutant shall have charge of and keep a full and correct record of all proceedings of all meetings, keep such records as department and national may require, render reports or membership annually or when called upon at a meeting, and under the direction of the commander. Handle all correspondence of the post. All motions made and passed at the regular meetings and executive board meetings will be posted on the bulletin board monthly.

DUTIES OF THE FINANCE OFFICER

The Finance Officer shall have charge of all finances of the post, and see that they are safely deposited in some local bank or banks and shall report once a month to the executive committee and at the regular membership meeting the condition of the post with such recommendations as he/she may deem expedient or necessary for raising funds with which to carry on the activities of the post. He/she shall sign all checks disbursing the monies of the post. He/she shall furnish surety bond in such sum as shall be fixed by the post executive board. There shall be a third and fourth person, 1st Vice Commander and 2nd Vice Commander, authorized to sign checks in the absence of the Commander and/or the Finance Officer.

DUTIES OF THE POST CHAPLAIN

The post Chaplain shall be charged with the spiritual welfare of the post comrades and will offer divine but nonsectarian service in the event of dedications, funerals, public functions, etc., and adhere to such ceremonial rituals as are recommended by the National or Departmental Headquarters from time to time.

DUTIES OF THE PROVOST MARSHALL

The Provost Marshall shall preserve order at all meetings and shall perform such other duties as may be, from time to time, assigned to him/her by the post executive board.

ARTICLE V - APPOINTMENTS

The post Commander immediately upon taking office each year shall appoint the service officer, membership ways and means and all other committees for operation of the post for the coming year. With the approval of the executive board the chairman thereof shall be as appointed by the post Commander.

ARTICLE VI - RESOLUTIONS

All resolutions of state and national scope presented to this post by a member or reported to this post by a committee shall merely embody the opinion of this on the subject and copy of the same shall be forwarded to the department headquarters for their approval before any publicity is given or action other than mere passage by the post is taken.

ARTICLE VII - MEETINGS

The regular meeting of the post shall be held on the first Monday of each month at 7:30 pm in the post home at which may be transacted such business as may properly be brought up for action. Such meetings may be converted into entertainment meetings as may be deemed advisable by the officers of this post.
The post Commander or a majority of the executive board shall have the power to call a special meeting of the post at any time.

ARTICLE VIII - NOTICES

A member shall furnish the post Adjutant with his/her address for mailing purpose which shall be held in strict confidence. This post shall provide no mailing list to any other organization other than AMVETS Department and National.
The post Adjutant shall cause notice of the annual elections be given at least two (2) weeks prior thereto by newsletter.

ARTICLE IX - RULES OF ORDER

All proceedings of this post shall be conducted under and pursuant to Roberts Rules of Order except as herein otherwise provided. The post shall obtain and keep on file a copy of Roberts Rules of Order.

ARTICLE X - LIMITATIONS AND LIABILITIES

Neither this post nor any member thereof shall incur or cause to be incurred a liability or obligation whatsoever which shall subject any other post subdivision, member of the AMVETS or other individuals, corporations, or organization.

ARTICLE XI - POST PROPERTY

All records, check books, charters, operational manuals, bank and financial statements and/ or copies shall be returned to the post and shall remain at the post at all times. All of the above will be returned to the post within thirty (30) days without exception to be logged and filed.

ARTICLE XII - CANTEEN FUND

The canteen is to run their own finances with a monthly report to the executive board and the membership however they deem necessary. The operation of the canteen is at all times subject to review of the executive committee and changes as may be necessary may be made.

ARTICLE XIII - AMENDMENTS

These By-Laws may be amended at any post meeting by a vote of two thirds of the members present at the meeting provided that the proposed amendment shall have been submitted in writing and read at the preceding regular meeting of said post, and provided further that the written notice shall have been given to all members of said post at least thirty (30) days in advance of the date when such amendment is to be voted upon, notifying said members that at such meeting a proposal to amend the By-Laws is to be voted upon.